On June 20, 2023, this post was updated to reflect a refinement of administrative responsibilities.
About the Minneapolis Parks Foundation
Founded in 2003, the Minneapolis Parks Foundation is an independent, donor-supported nonprofit organization that transforms human lives through parks and public spaces by aligning philanthropic investment and community vision. As a thought leader, catalyst, and fundraiser, the Parks Foundation is uniquely positioned to help clarify the community’s interest and drive philanthropic investment, collaboration, and private sector expertise in support of the Minneapolis park system.
The Parks Foundation is an independent nonprofit that partners with the Minneapolis Park and Recreation Board (MPRB) and other public agencies to guide transformative public realm initiatives and leads private fundraising and implementation of signature projects. We help donors invest in important park projects in Minneapolis and champion innovations within parks through curated events. Through the People for Parks Fund, the Parks Foundation funds community-initiated programs, events, and park amenities and engages a diverse audience of leaders to help support and sustain the fund.
The Business and Administration Manager is a key staff member at the Minneapolis Parks Foundation. This full-time, exempt position is responsible for a variety of functions, administering MPF’s day-today business operations, supporting financial operations and reporting, budgeting, and manage organizational systems and related vendors for technology, human resources, employee benefits, and banking.
The Business and Administration Manager is an integral member of a small, action-oriented staff. Reporting to the Executive Director and working with the Finance Committee and Executive Committee, the Business and Administration Manager is a problem solver who will play a vital role in overseeing our financial operations, ensuring MPF remains on a sound financial and organizational footing.
The successful candidate will be motivated, entrepreneurial, and willing to take ownership of critical duties and outcomes. Candidate must have an attention to detail, strong writing skills, experience working in a nonprofit environment, and a commitment to MPF’s mission.
Principal Duties and Responsibilities
Finance and Banking
- Works with Executive Director and accounting firm to administer all business operations of the Minneapolis Parks Foundation including processing all income and expenses
- Work with the Foundation’s grantees and fiscal sponsored organizations, to address their financial, contract, and other administrative concerns.
- Assist the Executive Director in developing the budget assumptions, update and maintain budget and budgeting workbooks.
- Assist the Executive Director in getting input on and approval of the budget by the Finance Committee, Executive Committee, and Board of Directors.
- Work with accountants to incorporate the Board-approved budget into the accounting system.
- Create, update, and maintain financial projections and forecasts.
- Monitor all bank and investment accounts. Support monthly reconciliations
- Transfer money between accounts as needed.
- Serve as liaison to banking and investment firms.
- Assist and advise the Executive Director, Treasurer, and Finance Committee in banking and investment decisions.
Audit, IRS Form 990, and Other Filings
- Assist the Finance Committee and Executive Director in selecting the auditing firm.
- Act as the key staff person coordinating with accounting firm for the audit/990 and serve as liaison to the team from the audit firm.
- Participate in all meetings related to the audit/990.
- Proofread and check all details of multiple drafts of the audited financial statements and IRS Form 990.
- Work with the Executive Director to respond to findings made by the auditors.
- Prepare and file reports required the Minnesota Attorney General, the Minnesota Campaign Finance Board, the IRS, the Minnesota Department of Labor, and other government agencies.
- Administer all employee benefits including health insurance, SIMPLE IRA, and vacation & sick leave.
- Support and advise Executive Director and Board on diversity, equity and inclusion strategies for the organization
- Facilitate staff training on systems and advance staff professional development in coordination with supervisors.
- Maintain the Employee Manual.
- Support all hiring efforts including maintaining position descriptions, administration of recruiting and hiring, on-boarding new employees, and off-board departing employees.
- With the Executive Director, manage human-resource issues as they arise and serve as liaison for HR consultants as needed.
- Assist the Board Chair with the annual review of the Executive Director.
- Administer computers, phones, and other technology (both hardware and software), working with the technology consultant as needed.
- Coordinate with Development and Program staff to keep CRM software (Salesforce) aligned with accounting system (Fund EZ).
- Maintain legal documents, policies, contracts, and other files and folders.
- Renew insurance policies annually. With the Executive Director, review those policies periodically.
- Serve as liaison to the landlord.
- See to the effective use of workspaces, common spaces, and storage.
- Maintain inventory of office supplies and equipment.
- Handle in-coming mail.
- Assist the Executive Director and other senior staff in the development and maintenance of Foundation policies.
- Participate meaningfully in staff and other meetings. Represent the Foundation at outside meetings as needed.
- Administer administrative and operational matters not listed elsewhere.
Qualifications, Experience, Education, and Skills
- Bachelor’s degree in business or another field related to this position’s responsibilities.
- At least five years managing finances and administration for a mid-sized nonprofit.
- Experience working with accountants and nonprofit finances.
- Knowledge of nonprofit GAAP, financial policies, and best practices.
- Experience with administering and supporting nonprofit finances including restricted gift & grants, capital campaigns, endowments, investments, fiscal sponsorships, and other nonprofit activities.
- Experience with coordinating the preparation of nonprofit budgets, projections & forecasts, financial audits, and IRS Forms 990.
- Experience supporting financial reporting for use by internal and external stakeholders.
- Understanding of MS Office software, including Excel (advanced functions), Word, and PowerPoint.
- Strong organizational and communication (written and oral) skills.
- Strong attention to detail and accuracy.
- Willingness to adapt to meet the needs of a mid-sized organization.
- Highest professional standards.
- Education beyond bachelor’s degree in business or another field related to this position’s responsibilities.
- Familiar with Apple computers and operating systems.
- Understanding of Salesforce or another similar donor/CRM database.
Working Conditions and Physical Requirements
The person in this position must be able to:
- Effectively communicate with others.
- Work at a desk for extended periods of time.
- Operate a personal computer (including a keyboard, mouse, monitor) and other office equipment (such as a telephone, printer, copier, scanner).
- Move throughout the office to conduct various tasks.
- On occasion, lift and move items up to 30 pounds unassisted.
- Travel within the Twin Cites metro area for meetings and events.
Salary and Benefits
This is a full-time, exempt position with benefits including health and dental insurance, employer-contributed retirement, and vacation. Salary range is $71,000 – $85,000 depending on experience and qualifications. The offices of the Minneapolis Parks Foundation are located in Minnehaha Park.
To apply, prepare a cover letter describing your interest, experience, and qualifications for the position; a resume; and a list of three professional references. Email your application to firstname.lastname@example.org. Applications will be accepted until the position is filled.
As an equal opportunity employer, the Minneapolis Parks Foundation is strongly committed to growing an organization that reflects the racial and cultural diversity of Minneapolis. The Parks Foundation is committed to the principle that all persons shall receive equal employment opportunities in accordance with their individual job-related qualifications without regard to race, color, religion, creed, sex, sexual orientation, gender identity or presentation, national origin, ancestry, age, disability, genetic status, marital status, familial status, veteran status, status in regard to public assistance, or any other characteristic protected by law.
No phone calls and no employment-agency submissions, please.
All offers of employment are contingent upon the successful completion of a criminal background check.